PRINCE2 area - Organization

Universal Practical Simple Benefit focused Principles Implement Templates Ready apps for Jira

If you will compare PRINCE2 with other project management body of knowledge like PmBoK or IPMA competence baselines or Agile practices you will discover that PRINCE2 is very Roles & responsabilities driven standard. There are 9 roles very clearly defined from thousands of historical projects aggregated expierence. There are even few more additional roles are high level defined that can be used and tailored.

Why roles are so important to set - traditional management best practices say - if you are not able to define the roles you will struggle with delegation. In addition to this you will probably expierence increased team chaos, number of team member conflict risen and some power game potentialy.

PRINCE2 roles cover several management levels - from Top management to Team manager(s) - this is standard strong point as many other body of knowledge unfortunatelly miss some of this vital info.

PRINCE2 knowledge areas here will be provided only in executive summary as PRINCE2 standard gives much more details.

GOAL:

Create empowered structure with clear accountability & responsability in the project

MUST MANAGEMENT PRACTICES:

Documented project management team must be created with roles, responsabilities & authority in project plan

Documented Communication guide must be created in project plan

Two leading roles are must in each project Project owner/executive and Project manager

It is mandatory to decide regarding Change authority - role will be or not present in the project with described responsabilities

TAILORING PRACTICES:

Here are just some limited number of management practices.

All recommended practices you can read in stardard manual yourself or learn it in PRINCE2 trainings.

It is highly recommended to have separated these management levels - 1) Directing, 2) Managing, 3) Delivering

It is almost must to establish for each really important project Project steering comittee, where chairman must be Project owner/executive

Most empowered Project steering comittee will be created if it includes these three roles - 1) Project owner/executive, 2) Senior User(s), 3) Senior Supplier(s)

Based on the need these roles should be established in the project - Project assurance, Project support, Team manager(s)

It is recommended to give focus to quality to Project support role if such is established

Majority of PRINCE2 roles :

Project steering commitee

Project owner/executive, internal employee accountable for project benefit who’ takes overall responsability for project business case and project benefit.

Project user(s), who represent project users’ responsible for requirements and post-project benefit reporting

Project supplier(s), who represent supplier interest’ responsible for project result/output and its quality

Top management, who provides mandate to project owner/executive

Project manager, coordinate project stage implementation according to authority recieved from project steering committee or/and project owner

Project assurance, supports project steering committee (usually as audit function, optional)

Change authority, empowered by project steering commitee with limited authority to approve project changes

Project support, helps project manager with any day to day items where needed. High focus to quality activities. Optional role, if not existant duties are performed by project manager.

Team manager(s), responsible for project product implementation ( deliver project output) with focus to quality

Risk Owner, responsible for assigned particular risk management

All 7 PRINCE2 knowledge areas:

Business case - answer to question - WHY we deliver project.
Organization- answer to question - WHO deliver project.
Risk management🔺- answer to question - WHAT IF it happens in project.
Planning- answer to question - WHEN & HOW MUCH in project.
Quality - answer to question - WHAT we deliver in project.
Change management- answer to question - WHATS the IMPACT for project delivery.
Progress- answer to question - HOW it goes to deliver project.